TERMS AND CONDITIONS
1. “Event” means the event which is the subject of the Venue Hire Agreement;
1.2 “Client” meants the legal person primarily responsible for the submission to Feld & Co. of the Venue Hire Agreement;
1.3 “Venue Hire Agreement” means the form submitted to Feld & Co. in a layout required by Feld & Co. containing details, dates and times of the proposed activities at the venue for which Feld & Co’s permission is sought and to what Feld & Co. has agreed to;
1.4 “Fee” means a fee to be agreed in writing between Feld & Co. and the Client and to be paid with any applicable GST by the client to Feld & Co. as consideration for the permission to hold the Event at the Venue and for any ancillary services to be provided by Feld & Co.
1.6 “Guests means all persons attending the Event at the Venue, whether or not with the expertss permission of the Client, including any employees, sub-contractors and/or agents of the Client;
1.7 “Venue” means the property and/or areas identified by Feld & Co. to the Client within the Venue Hire Agreement for the purposes of the Event;
1.8 “Duty Manager” means the employee of Feld & Co. designated to manage/supervise the Event.
1.9 “Venue Hire Fee” means all fees and charges to the Client in relation to the Event.
2.0 Booking Procedure
2.1 No booking will be deemed confirmed until Feld & Co. has received:
2.1.1 A signed copy of the Venue Hire Terms & Conditions acknowledging that the Client has accepted them
2.1.2 The non refundable deposit of 50%. During special circumstances such as COVID Restrictions 20%.
2.1.3 The Balance of the booking venue hire fees are due 7 days prior to the Event.
3.0 Venue Access
Feld & Co. is a Creative Communal Space or a multi-use space which at times will be used by more than one party unless specifically hired exclusively as an event.
3.1 The client must arrive and vacate by the agreed time, as stated on the Venue Hire Agreement/ Failure to adhere to the agreed times may incur additional charges. In the event of unauthorised overrunning the Venue withholds the right to interrupt the Event with or without the assistance of security. If this does occur Feld & Co. will charge additional charges to the Client accordingly.
3.2 Use of the “ Main Space Ground Floor Only” detailed on the Venue Hire Agreement does not imply any right to use any other part of the building, for deliveries, storage or any other access except where Feld & Co. has agreed to such use. If this occurs Feld & Co. will charge additional charges to the Client accordingly.
4.0 Equipment, Setup & Staff
4.1 No equipment is to be delivered to the Venue without the prior agreement of Feld & Co. Feld & Co. reserves the right to refuse delivery of equipment if it is considered to be dangerous of harmful to the build ing and contents or to its employees, agents or guests.
4.2 All venue dressing must be freestanding ie not touching the fabric or contents of the venue without prior agreement of Feld & Co. All dressing must be removed without damage to the fabric or contents of the venue.
4.3 At all times the safety of all personel in the Venue is paramount Other people working in the Venue (i.e. caterers and Feld & Co. staff must not be hindered in any way during the setting up and striking down of equipment.
4.4 30 minutes prior to the end of the hired time as stated in this contract the client shall remove all equipment and effects brought to the Venue. Feld & Co. can not accept any responsibility for equipment and effects left at the Venue before, during or after an Event.
4.5 Feld & Co. will take appropriate measure, within its control to supply lights and equipment in good working order. If a Technician is required to assist with sound or lighting, there maybe an additional charge. Feld & Co. reserves the right to insist that their technician be present at an event and charge appropriately.
4.6 The Client agrees to use the equipment belonging to the Venue in a safe manner and return it in good working order. Where equipment is damaged charges will be made to Client.
4.7 The Venue must be clear of all Client’s property and in a clean and useable condition by the time stated on the Venue Hire Agreement. Failure to comply with this may result in Feld & Co. charging the client extra cleaning expenses.
5.0 The Event
5.1 The times of the event are set out in the Venue Hire Agreement. Bar service is staff are hired must finish at 10pm in accordance to the Small Venue Exemption under the Liquor Licensing Act.
5.2 The Client will not invite or permit more than the agreed number of Guests to attend the Event.
5.3 The client must supply to Feld & Co. at least 48 hours prior to the Event/Workshop a list of
anticipated Guests and Run Sheet with 3rd parties with may be entering the venue.
5.4 Feld & Co. its representatives, employees or agents reserve the right to:
a) refuse entry to any persons in the opinion of Feld & Co. posing a safety or security risk or in the vicinity of the Property during, immediately prior to immediately following the Event; and
b) request proof of invitation or identification from each or any Guest, without which entry to the property may be refused.
5.5 At the time of booking the Client must appoint a person organised to be the sole point of contact for the staff on duty “Duty Manager”.The Names Organiser must remain in the Venue throughout the Event to liaise with the Duty Manager in monitoring the Event and to accomplish orderly departure of guests.
5.6 The Client will ensure that all Guests leave the Venue quietly and that no disturbance is caused to local residents or business as result of the departure of Guests from the Event at any time; and that all Guests leave the Venue no later than 15 minutes after the scheduled end of the Event.
5.7 Bump In time is defined as the time at which the event organiser is allowed to enter the space to begin set up. Bump Out is the time where the event organiser, guests and all event items brought into the space must be cleared from the premises.
6.0 Right Of Entry & Good Order
6.1 The right of entry to all parts of the Venue is reserved at all times to Feld & Co. and its officials and employees and any other persons authorised by it.
6.2 The Client shall be responsible that good order is kept in the Venue and Feld & Co. reserves the right to terminate any Event not properly conducted.
6.3 The assessment of the conduct of an Event rests with the Duty Manager and s/he has full authority to act on behalf of Feld & Co.
6.4 The Client must conduct themselves in a responsible manner with due consideration to any other Guest, Venue staff or their agents, visitors or members of the public.
6.5 The Client and their Guests must refrain from any behaviour, which would bring the Venue into disrepute or cause discomfort/risks to others.
6.6 Feld & Co. has a policy regarding smoking. There shall not be any smoking permitted in or outside its premises.
6.7 The Client has an obligation to tell all Guests about these terms and conditions, to give them details to ensure that they comply with them. It is a condition of the Booking that the Client accepts the terms and conditions and has made all Guests who are party to the Event aware of them. Each Guest must individually comply with the terms and condi tions. The Venue will enforce the terms and conditions against Guests individually where relevant.
7.0 Food and Beverages
7.1 The sale and or supply of alcohol on events of under 75 people is permissable for periods of no more than 4 consecutive hours. BYO is permissable in private events.
7.2 In events where alcohol is supplied or sold to guests of Events under 75 people an RSA
Certificate of the vendor or person serving the alcohol must be given to Feld & Co. at least 7 days prior to the commencement of the Event.
7.3 Feld & Co. allows Clients to bring their own food onto the premises.
8.0 Event Amendments
8.1 Any changes to the times of the Event must be requested before a booking is confirmed. Extensions to hire times or spaces used, guest numbers will incur additional charges. No variation in times will be permitted once an Event has started.
8.2 Feld & Co. reserves the right to refuse any request to increase the party size; if this results in a cancellation, the below cancellation policy still applies.
8.3 Any additional services provided by Feld & Co. will incur the relevant fees.
9.0 Purpose of The Event
9.1 The Client must fully and fairly represent the purpose for which the Venue is required. Any misrepresentation may result in cancellation of the Event at any time by Feld & Co. Under no circumstance may the Client sub-let further offer for hire any of the Venue booked.
9.2 Planned sponsorship of the Event must be fully disclosed prior to the booking and will be allowed only with the full agreement by Feld & Co. and as stipulated in the Venue Hire Agreement.
10. Publicity and Media
10.1 The Client will not publish, circulate or distribute any advertisement or publicity material relating to the Event or the location of the Event without obtaining the prior written approval of Feld & Co. for the form and content of such advertisement or publicity material;
10.2 The Client will not disclose to any third party the existence of any contract into which it enters with Feld & Co. and will not authorise the use of the name “Feld & Co.” or any of its intellectual property in any publication whether electronic or in hard copy other than in connection with the production, circulation or distribution of advertising or publicity material for the Event which shall for the avoidance of doubt require Feld & Co’s consent in accordance with the section10.1 of these terms and conditions;
11.1 All payments to Feld & Co. in respect of an Event are non refundable and will be transferred to a cancellation fee in the Event of a full or partial cancellation or postponement.
11.2 In the Event of a full or partial cancellation of a confirmed booking by the Client any additional charges which have or will be incured by Feld & Co. in respect of the bookng will be charged to the Client.
11.3 If a confirmed booking is postponed, transfer of the deposit against cancellation fees may be agreed upon at the sole discretion of Feld & Co.
11.4 Feld & Co. properly and reasonably reserves the right to cancel or terminate wholly or in part any booking at any time for any reason.
11.4.1 If the client becomes bankrupt or insolvent or enters into liquidation or receivership.
Subscriptions are able to be cancelled anytime in writing to firstname.lastname@example.org.